Monitoring and impact
The Trust wishes to monitor the impact of the funding it grants but is also keen to ensure that reporting requirements are proportionate.
Applicants may be asked to submit short progress reports by email, and the interval at which these are needed will depend on the nature of the project and the size of the grant. In most cases, once a project is in progress, or sometimes upon completion, you should expect to receive a visit from one of the Wardens, who will ask you questions about progress.
You are obliged to keep the Bridge Clerk informed of anything that affects the project – either positively or negatively – and this must be done in writing by email. This includes reporting on other significant issues not directly linked to the project, but which affect the charity and which might impact upon its core operation or reputation.
Recipients may be asked to attend the Bridge Chamber in Rochester to meet the Bridge Clerk or Grants Committee to discuss progress on the project and, if problems are occurring, the Trust will outline a timetable by which adjustments or improvements must be made to ensure the continued payments of the grant. If these targets and/or deadlines are not met, the grant payments will stop and the grant award will be cancelled. If, for any reason, the Trust believes in its entire discretion that the project is not fulfilling its objectives, and/or meeting any agreed Key Performance Indicator targets, then the Trust reserves the right to suspend or stop its funding entirely at any time. If the grant is stopped, then the cancellation will not apply retrospectively, i.e., the organisation would be paid for work done up to the cancellation date.
At the end of every project, a report is required that describes how the projects have been carried out and providing evidence of the impact and legacy achieved and how this compares to the objectives declared in the original application. You will also be asked to explain plans for the future years of the project, beyond the Trust’s funding, highlighting variances from the original application.